PET can manage the recurring payroll cycle while your organisation retains policy ownership, approvals and control.
Core payroll service
Monthly processing
Salary, allowances, deductions, overtime, claims, loans and other agreed pay elements.
Statutory administration
Outputs and agreed submission support for EPF, SOCSO, EIS, PCB/MTD, HRD Corp and other applicable items.
Payment outputs
Bank listings and salary-upload files prepared for authorised client approval and release.
Employee documents
Electronic payslips, annual EA forms and agreed supporting statements or reports.
Management reporting
Payroll registers, cost summaries, variance information and customised outputs where agreed.
System interfaces
Support for agreed inputs from time systems and outputs to accounting or finance processes.
Optional and value-added support
- Reimbursements, claims and company-loan processing
- Password-protected payroll reports
- New-member registration support, subject to scope and administrative charges
- Year-end forms and online employee access
- Printed documents where specifically required
- Historical data conversion and reporting, where applicable
Implementation
Implementation normally includes requirements confirmation, initial configuration, data conversion as applicable and one or more trial runs. Timelines and responsibilities are agreed before live processing begins.
Fees can be structured around an agreed employee volume and scope, with transparent treatment of additional employees or out-of-scope work.
Preparing to move your payroll
Start with a clear inventory of employee records, pay elements, leave and claim inputs, opening balances, reporting requirements and authorised contacts. Agree a cut-off calendar and a secure method of transferring data. Use trial results to resolve differences before signing off the transition.
Clear responsibilities, every month
Your team supplies approved changes and reviews payroll outputs. PET performs the processing and checks within the agreed scope. Confirm responsibility for statutory submissions, banking uploads, payment release and exception handling in the service agreement.
Explore online payslip delivery and our approach to payroll data protection as part of your service discussion.
Common questions
How much does payroll outsourcing cost in Malaysia?
Pricing depends on employee numbers, pay frequency, complexity, required reports and the agreed scope. Ask for a quotation that separates recurring processing, implementation and optional work.
Can we switch provider during the year?
A mid-year transition can be planned, subject to data availability and agreed checks. Prepare employee master data, year-to-date payroll records, pay elements, policies and prior outputs so the new process can be reconciled.
Who approves salary payments?
Your organisation retains approval and payment-release authority. Agree who supplies inputs, checks payroll results and authorises payments before the first live cycle.
What happens during a trial payroll run?
The proposed process is run using agreed input data, and results are compared with the existing process. Differences are investigated and resolved before the client approves live processing.
Can employees access payslips online?
PET offers e-Payslip as an employee document service. Confirm the required integration, historical records and access arrangements when defining your scope.